Privacy Policy

What is a Privacy Notice?

This privacy notice tells you about the information we collect from you when you submit an enquiry to us via our website and when you are a Student at the Academy. In collecting this information, we are acting as a data controller and, by law, we are required to provide you with information about us, about why and how we use your data, and about the rights you have over your data.

Who We Are

We are Roger Gracie Academy Milton Keynes Ltd trading as Viking Brazilian Jiu Jitsu Academy. Our address is Unit 3 Twizel Close, Stonebridge, Milton Keynes MK13 0DX. You can contact us by post at the aforementioned address, by email at vjjacademymk@gmail.com or by telephone on +44 (0)7894850509.

We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.

What Personal Data We Collect

When you submit an enquiry to us, we ask you for your name, your postal and email address, your phone number and your date of birth.

If you are a Student at the Academy we record and use the following categories of personal data which may include: name, address, telephone number, email address, date of birth, martial art experience and occupation.

Why We Collect this Information

We will use your information to respond to your enquiry and hopefully to provide you with the information you need. We also do this so that we can make you aware of any future offers or events.

As a Student at the Academy we collect and store your personal data so we can manage your membership efficiently.

Sharing Your Personal Data

We only share your personal data with your explicit consent, where, for example we need to contact a third party and give them your contact details in order to resolve a technical issue. Where third parties are used by us to store your personal data, we ensure they have been certified and are compliant with the data protection law.

Retaining Your Personal Data

Your enquiry will be kept for one month before being deleted. We may ask for your consent to retain your information in order to send you further information that we think may be of interest to you. We will not use the information to make any automated decisions that might affect you.

Whilst you are a Student at the Academy we will continue to store and use your personal data. Limited information will be retained within our accounts systems indefinitely to maintain the integrity of the data.

Your Rights

As we process your personal data, you have certain rights. These are a right of access, a right of rectification, a right of erasure and a right to restrict processing.

You may request a copy of your data at any time. Please make such a request by email vjjacademymk@gmail.com to the Academy. Please provide the following information: your name, address, telephone number, email address and details of the information you require.

If you believe any of the personal data we hold on you is inaccurate or incomplete, please contact us directly and any necessary corrections to your data will be made without undue delay.

If you believe we should erase your data, please contact the Academy via the contact details shown above.

If you wish us to stop storing or using your data, please contact the Academy via the contact details shown above.

Where you have provided explicit consent for us to use your data, you have a right to withdraw this consent at any time.

Data Breaches

Should your personal data that we control be lost, stolen or otherwise breached, where this constitutes a high risk to your rights and freedoms, we will contact you without delay. We will give you the contact details of our staff member who is dealing with the breach, explain to you the nature of the breach and the steps we are taking to deal with it.

Should You Wish to Complain

You can contact the Information Commissioner’s Office via their website at www.ico.org.uk/concerns and make a complaint about the way we are processing your personal data.

Alternatively you can write to them at:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Automated Decision Making and Profiling

We do not use any system which uses automated decision making or profiling in respect of your personal data.